Privacy Policy

Effective Date: 21 May 2026

Last Updated: 21 May 2026

Welcome to The Champion Academy (“The Champion Academy”, “we”, “our”, or “us”).

We are committed to protecting and respecting your privacy and ensuring that all personal data is handled securely and in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

This Privacy Policy explains how we collect, use, store, share, and protect personal information when you use our website, mobile applications, coaching services, athlete development programmes, events, mentoring services, and related platforms.

By accessing or using our services, you acknowledge that you have read and understood this Privacy Policy.

1. Who We Are

The Champion Academy is a United Kingdom based athlete development and education organisation providing coaching, mentoring, performance analysis, athlete management, and development programmes for young athletes and families.

For the purposes of data protection law, The Champion Academy acts as the “Data Controller” of your personal information.

If you have any questions regarding this policy or your data, please contact us using the details at the end of this policy.

2. Information We Collect

We may collect, store, and process the following categories of personal information:

A. Personal Identification Information. This may include:

• Full name
• Date of birth
• Gender
• Nationality
• Home address
• Email address
• Phone number
• Parent or guardian details
• Emergency contact information
• School or education information where relevant
• Athlete profile information

B. Athlete Development & Performance Information.

To deliver our services effectively, we may collect:

• Training records
• Performance statistics
• Competition and event results
• Athlete progression reports
• Coaching feedback and assessments
• Training footage and video analysis
• Nutrition and hydration information
• Recovery and wellness information
• Athlete goals and development plans
• Attendance records
• Mentorship notes and support records

Some information may be considered sensitive personal data where it relates to health, wellbeing, or safeguarding.

C. Technical & Usage Information.

When using our website, app, or online platforms, we may automatically collect:

• IP address
• Browser type and version
• Device information
• Operating system
• Login information
• Website interaction data
• App usage statistics
• Cookies and analytics data
• Referral source information

D. Payment Information

Where payments are made, we may collect:

• Billing information
• Payment history
• Subscription details

Payment card information is processed securely through third party payment providers and is not stored directly by The Champion Academy unless required for lawful business purposes.

3. How We Collect Information

We may collect personal information when:

• You register for programmes or services
• You complete forms or applications
• You contact us directly
• You subscribe to newsletters or updates
• You attend events, camps, or coaching sessions
• You upload information to our app or platforms
• Parents, schools, coaches, or organisations provide information to us
• You use our website or app

4. How We Use Your Information

We use personal information for legitimate business and athlete development purposes, including to:

• Deliver coaching and athlete development services
• Create personalised training programmes
• Monitor athlete performance and progression
• Provide mentoring and educational support
• Communicate with athletes, parents, guardians, schools, and coaches
• Schedule sessions, events, and programmes
• Process registrations, bookings, and payments
• Improve our services and digital platforms
• Manage athlete welfare and safeguarding
• Respond to enquiries and customer support requests
• Conduct internal analysis and service improvement
• Comply with legal and regulatory obligations
• Protect the safety and wellbeing of athletes and staff

5. Legal Basis for Processing

Under UK GDPR, we process personal information based on one or more of the following lawful bases:

• Consent
• Performance of a contract
• Legitimate interests
• Legal obligations
• Protection of vital interests

Where we rely on consent, you may withdraw consent at any time.

6. Children’s Privacy & Safeguarding

The Champion Academy works with children and young athletes, typically between the ages of 10 and 18.

We take children’s privacy and safeguarding extremely seriously.

Where required by law, parental or guardian consent will be obtained before collecting or processing a child’s personal information.

Parents or guardians may:

• Request access to their child’s information
• Request corrections to inaccurate information
• Request deletion of information where appropriate
• Withdraw consent for specific processing activities

All safeguarding related records may be retained where legally necessary to protect athlete welfare and comply with safeguarding obligations.

7. Training Footage, Photography & Media

As part of our athlete development programmes, The Champion Academy may collect and use:

• Training footage
• Performance analysis videos
• Photographs
• Event media content

This content may be used for:

• Coaching and performance analysis
• Educational purposes
• Athlete development reviews
• Internal staff training
• Marketing and promotional activities

We will seek appropriate consent before using identifiable images or videos for marketing, advertising, social media, or promotional purposes.

You may withdraw media consent at any time by contacting us.

8. Sharing Your Information

We do not sell personal information to third parties.

We may share information with trusted third parties where necessary, including:

• Coaches and mentoring staff
• Schools and education providers
• Sports teams and organisations
• Competition organisers
• Medical or wellbeing professionals where appropriate
• Technology and software providers
• Payment processing providers
• Legal, regulatory, or safeguarding authorities

All third parties are required to process personal information securely and only for authorised purposes.

9. International Data Transfers

In some cases, your information may be transferred or stored outside the United Kingdom.

Where this occurs, we ensure that appropriate safeguards are in place to protect personal information in accordance with UK data protection laws.

10. Data Security

The Champion Academy takes appropriate technical and organisational measures to protect personal information from:

• Unauthorised access
• Misuse
• Loss
• Alteration
• Disclosure
• Destruction

Security measures may include:

• Secure cloud storage
• Password protected systems
• Restricted staff access
• Encrypted communications where appropriate
• Secure payment processing systems

While we take reasonable precautions, no online service can guarantee absolute security.

11. Health Data Utilisation

Our app collects and processes health-related information such as workout activity, exercise logs, heart rate, and other fitness metrics. This data is collected only with your explicit consent and is used exclusively to deliver core app features, including fitness tracking, progress insights, and cross-device synchronization.

We do not share your health data with any third parties, and we do not use this data for advertising or marketing purposes. All health information is stored securely and access is limited to authorized personnel only. We adhere to industry best practices to ensure data protection.

If you choose to delete your account, all associated personal and health-related data will be permanently deleted from our systems.

12. Data Retention

We retain personal information only for as long as necessary to:

• Deliver our services
• Meet legal and regulatory obligations
• Maintain safeguarding records
• Resolve disputes
• Enforce agreements

When information is no longer required, it will be securely deleted or anonymised.

13. Your Rights

Under UK data protection laws, you may have the right to:

• Access your personal information
• Correct inaccurate or incomplete data
• Request deletion of your data
• Restrict processing
• Object to processing
• Withdraw consent
• Request transfer of your information
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us directly.

14. Account Deletion

To request the deletion of your personal information from our database, you can submit a request through our in-app settings or contact form available on our platform. For such requests, please write “delete my account” in the subject line, and include your first and last name and e-mail address in the body of the message.

We will use commercially reasonable efforts to honor your request. We may retain an archived copy of your records as required by law or for administrative purposes. Please note that we will store communications you may send through the Service, as well as any comments you may post, and they may not be subject to modification or deletion. You may also control the information that we collect through the settings in your browser or mobile device.

You may configure your browser to reject cookies from our app and may adjust the settings of your mobile device to prevent the Platform from obtaining location information. However, please note that the Service may rely on cookies and location information to function properly and some parts of the Service may not be available if you disable cookies.

15. Cookies & Analytics

The Champion Academy may use cookies and similar technologies to:

• Improve website functionality
• Analyse website traffic and usage
• Personalise user experience
• Monitor platform performance

Users can manage or disable cookies through their browser settings.

For more information, please refer to our Cookie Policy.

16. Third Party Websites & Services

Our website, app, or communications may contain links to third party websites or services.

We are not responsible for the privacy practices, content, or security of external websites or providers.

Users should review the privacy policies of third party services before providing personal information.

17. Marketing Communications

We may send updates, newsletters, programme information, or promotional communications where you have consented or where permitted by law.

You can opt out of marketing communications at any time by:

• Clicking the unsubscribe link in emails
• Contacting us directly

18. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, legal obligations, or operational practices.

Updated versions will be published on this page with a revised “Last Updated” date.

19. Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

• Company/Organisation: The Champion Academy
• Website: https://www.thechampionacademy.co.uk/
• Email: info@thechampionacademy.co.uk
• Location: United Kingdom